ANNUAL MEETING

What can I expect?
Join your neighbors for an evening of community updates, Board election results, dinner, live music, awards and raffle prizes.

 

During the meeting, homeowners will hear updates on community projects, strategic planning and other Association business.

Why do we hold an Annual Membership Meeting?
The Association's governing documents require an Annual Meeting of Members. The meeting provides an opportunity to conduct Association business, elect Board members and share important community updates.

 

 

How can I submit a question for the Board?
Homeowners can submit questions or comments for the Board as part of the Annual Meeting process. We will provide additional information and submission deadlines before the meeting.

Two Board Seats Are Open in 2026
Two members will be elected to the Las Sendas Board of Directors at the 2026 Annual Membership Meeting.

 

Interested in getting more involved? Serving on the Board is an opportunity to bring your experience and perspective to the table, learn more about how Las Sendas operates and take an active role in your community.

 

 

 

Qualifications & Expectations
The Board of Directors is an integral part of the community and is responsible for the affairs of the Association. Board members are expected to:

• Be a member of the Association.
• Have an interest in serving the community.
• Uphold the Las Sendas Vision and Mission and all community-related documents and guidelines.
• Abide by the Code of Conduct.
• Attend regular Board meetings for the duration of their term.
• Participate in committees and working groups.

 

What Happens After I Apply?
Candidate information will be published beginning October 6 and will include each candidate's photo, name, enclave, application and video interview.

 

Homeowners will then have an opportunity to learn more about each candidate before casting their vote.

 

 

What Happens After the Election?
Election results will be announced during the Annual Membership Meeting. Board officers will be appointed at a special Board meeting scheduled after the Annual Membership Meeting.

 

Candidate information will be available beginning October 6.

 

Each candidate profile will include:

• Photo and name
• Enclave
• Board application
• Video interview

Check back beginning October 6 to meet the homeowners running for the Las Sendas Board of Directors.

How Do I Vote?
When voting opens, homeowners can vote online using the unique 16-digit access key included in the official Annual Meeting notice mailed to each household.

 

If you do not have your access key, contact the Association office at 480-357-8780 during regular business hours.

 

Paper ballots will also be available from the Trailhead office.

 

 

Voting Online
To cast your ballot online:

1. Visit the ElectionBuddy voting website.
2. Enter the unique access key included with your Annual Meeting notice.
3. Review the candidate information and select your preferred candidate(s).
4. Complete any additional ballot items.
5. Review your selections and submit your ballot.

Once submitted, your online ballot is final. A confirmation page will appear when your vote has been successfully cast.

 

 

 

Voting for Multiple Properties
If you own multiple properties within Las Sendas, your vote is weighted and counted as one vote per property.

 

If you would like to cast the votes for your properties independently, you must vote using paper ballots.

 

 

Paper Ballots
Homeowners who prefer not to vote online may obtain a paper ballot from the Trailhead office during regular business hours.

 

 

 

Wednesday, November 11 at 4 p.m.
Online voting closes. Paper ballots may also be submitted to the Trailhead office until this time.

 

Thursday, November 12 at 6 p.m.
Homeowners attending the Annual Membership Meeting may submit their ballot in person until the Final Call for Ballots at the beginning of the meeting.

 

Ballots received after the applicable deadline will not be counted.

 

 

Why Is Voting Important?
Participation also helps the Association reach the quorum required to conduct the Annual Membership Meeting.

 

At least 343 eligible members must participate in the voting process or attend the Annual Membership Meeting to establish quorum. If quorum is not reached, the meeting and election must be rescheduled, resulting in additional expenses for the Association.

 

 

When Will Election Results Be Announced?
Board election results will be announced during the Annual Membership Meeting on Thursday, November 12.